Universal (Far East) Pte Ltd – Admin Assistant

Duties & Responsibilities:

• Prepare shipping documents (DO, Invoice & packing list) & following up with vendors on shipment and delivery. 
• Work closely with customers, vendors, agent and forwarder. 
• Collaborate with finance and operations on the collection of payment. 
• Ensuring accurate data entry into excel system and proper filing of documents. 
• Prepare monthly sales reports. 
• Ensure timely submission and staff commission. 
• Prepare purchase requisition from Netsuite and ensuring purchase orders are processed timely and accurately. 
• Maintaining accurate purchasing records, and ensuring compliance with Standard Operating Procedure, company policies, legal regulations, and ISO 9001 standards. 
• Matching of supplier's invoices with supporting documents such as PO & DO. 
• Oversea office cleanliness and handle miscellaneous office issues as they arise. 
• Provide administrative support including receiving visitors, setting up presentations. 
• Perform any other ad-hoc work duties as assigned from time to time.

 Job Requirements:

• At least Professional Certificate/Nitec/Diploma in Business Administration. 
• Fresh or 1-2 years of relevant experience in an administrative role. 
• Experience in Netsuite System is preferred. 
• Proficiency with Microsoft Office (Word, Excel, Outlook & PowerPoint). 
• Good communication skills, negotiation skills (written and verbal). 
• Independent and able to work in a fast-paced environment and as part of a team. 
• Fluent in English.