Africa-Southeast Asia Chamber of Commerce – Operations Intern and Office Assistant

Position: Operations Intern and Office Assistant (CEO office) - Aug-Oct 2024

What you will learn

You will support the day-to-day work of the Secretary-General/CEO's office in terms of being an office administrative assistant, helping in member management, finance, operations and administration, coordination of meetings, website and social media updating, namecards and email marketing, running errands, filing, record keeping and miscellaneous office work.

Learning opportunities

During the internship, you will be exposed to a wide variety of learning opportunities, such as: 

1. Learn digital tools and skills which improve the operational performance of an organisation

- Emailing skills and digital marketing over channels such as Whatsapp, Email and LinkedIn

- Website management (WIX)

2. Be exposed to networking, events, international relations, and develop a global multi-cultural mindset

Depending on your workload, aptitude, and after your probation period of 2 months, you may also be exposed to similar duties in other companies, businesses, and get to learn about other industries and sectors.

General duties

Digital Assets Management: Manage online databases, mailing lists and learn digital assets management such as websites and social media admin.

Website and LinkedIn: Daily web articles on LinkedIn page; upload news and articles on website using WIX

Name-cards and Mailing lists: Scan, data-entry, and filing of name cards; Export contacts to a mailing list; Send out emails using MailChimp or any other mass marketing application; Send out and write thank you notes

Preparation of PowerPoint slides: Support and prepare PowerPoint presentation slides in areas related to business, economy, general research

Meetings, Calendering and Scheduling: Manage and schedule calendaring and schedule; Arrange for video and audio calls

Procurement, Budgeting and Finance: Scanning of receipts; maintaining proper finance records; purchase of office supplies, equipment

Exposure to business networking & seminars (where possible): Attend networking conferences and seminars organised by business partners such as Singapore Business Federation and Enterprise Singapore

Your expected competencies and background requirements

Academic background: Candidates can be from any academic background (JC/ITE/Polytechnic/University) with any of the following disciplines i.e. operations, administration, secretarial, business, logistics, marketing

IMPORTANT - Highly attentive to details, meticulous to tasks, well-organised, good writing skills

Attitude: Humble, adaptable, open, flexible, willing to learn

Skillset requirements

- Knowledge of WIX - You can learn on the job

- Proficient in Microsoft Outlook, Office, Word, Powerpoint, Excel, ChatGPT

- Language: Proficiency in BAHASA, and/or FRENCH is a bonus

Onsite/dress code

Full time in office. No work from home. This is not a virtual remote role.

Dress code: office relaxed, casual - jeans and t-shirts permissible but no slippers, singlets, bermudas, shorts. However, where there are formal meetings, you will be required to wear a jacket, collared shirt, and covered formal shoes.

Working days

Full time in office (Mon-Fri, 9am-6pm), or a minimum of 3 days per week. 

Days off

Candidate to indicate the preferred days and make requests during interview for off days or holiday breaks.

Reporting to

Secretary-General/CEO

Place of work

128 Beach Road, Guoco Midtown Singapore 189773

Nearest MRT: Bugis (Downtown/East West Line) or Esplanade (Circle Line)

Equipment/Facilities for staff

Laptop will be provided.

Running track, lap pool available for staff (Mon-Fri upon booking)

Pantry (Microwave, utensils, fridge) for you to bring your lunch boxes if you prefer.

Remuneration Fees (No CPF)

$60/day