About the Africa Southeast Asia Chamber of Commerce (ASEACC):
Based in Singapore, the Africa Southeast Asia Chamber of Commerce is the first chamber of commerce focused on building high-level business relationships between Africa and Southeast Asia regions. It comprises an exclusive "by invitation only" membership to decision makers at the President/CEO/Chairman-level of leading corporations from both regions. Corporate members from Southeast Asia include major Singapore multinational firms across different sectors such as Pacific International Lines (PIL), OLAM, Wilmar, and CrimsonLogic.
Website: www.africasea.org
Position: Operations Intern and Office Assistant (CEO office)
What you will learn
You will support the day-to-day work of the Secretary-General/CEO's office in terms of being an office administrative assistant, helping in member management, finance, operations and administration, coordination of meetings, website and social media updating, namecards and email marketing, running errands, filing, record keeping and miscellaneous office work.
Learning opportunities
During the internship, you will be exposed to a wide variety of learning opportunities, such as:
1. Learn digital tools and skills which improve the operational performance of an organisation
- Emailing skills and digital marketing over channels such as Whatsapp, Email and LinkedIn
- Website management (WIX)
2. Be exposed to networking, events, international relations, and develop a global multi-cultural mindset
Depending on your workload, aptitude, and after your probation period of 2 months, you may also be exposed to similar duties in other companies, businesses, and get to learn about other industries and sectors.
General duties
Digital Assets Management: Manage online databases, mailing lists and learn digital assets management such as websites and social media admin.
Website and LinkedIn: Daily web articles on LinkedIn page; upload news and articles on website using WIX
Name-cards and Mailing lists: Scan, data-entry, and filing of name cards; Export contacts to a mailing list; Send out emails using MailChimp or any other mass marketing application; Send out and write thank you notes
Preparation of PowerPoint slides: Support and prepare PowerPoint presentation slides in areas related to business, economy, general research
Meetings, Calendering and Scheduling: Manage and schedule calendaring and schedule; Arrange for video and audio calls
Procurement, Budgeting and Finance: Scanning of receipts; maintaining proper finance records; purchase of office supplies, equipment
Exposure to business networking & seminars (where possible): Attend networking conferences and seminars organised by business partners such as Singapore Business Federation and Enterprise Singapore
Your expected competencies and background requirements
Academic background: Candidates can be from any academic background (JC/ITE/Polytechnic/University) with any of the following disciplines i.e. operations, administration, secretarial, business, logistics, marketing
IMPORTANT - Highly attentive to details, meticulous to tasks, well-organised, good writing skills
Attitude: Humble, adaptable, open, flexible, willing to learn
Skillset requirements
- Knowledge of WIX - You can learn on the job
- Proficient in Microsoft Outlook, Office, Word, Powerpoint, Excel, ChatGPT
- Language: Proficiency in BAHASA, and/or FRENCH is a bonus
Onsite/dress code
Full time in office. No work from home. This is not a virtual remote role.
Dress code: office relaxed, casual - jeans and t-shirts permissible but no slippers, singlets, bermudas, shorts. However, where there are formal meetings, you will be required to wear a jacket, collared shirt, and covered formal shoes.
Working days
2 or 3 days per week. Working days are flexible on a part-time basis.
Days off/Flexibility
Candidate to indicate the preferred days and make requests during interview for off days or holiday breaks.
Reporting to
Secretary-General/CEO
Place of work
128 Beach Road, Guoco Midtown Singapore 189773
Nearest MRT: Bugis (Downtown/East West Line) or Esplanade (Circle Line)
Equipment/Facilities for staff
Laptop will be provided.
Running track, lap pool available for staff (Mon-Fri upon booking)
Pantry (Microwave, utensils, fridge) for you to bring your lunch boxes if you prefer.
Remuneration Fees (No CPF)
$55/day for candidates currently enrolled in a university, private school, or polytechnic.
Interested candidates please submit the following to
1. CV with Photo - CV should state which secondary and high schools you came from, and indicate your mobile number contactable via Whatsapp or Telegram
2. Academic results - For university/private school/ITE/polytechnic students, submit A-Level/IB (if applicable) and O-Level results.
3. Writing samples (if any)
4. LinkedIn profile URL (if any)
Interview
Only shortlisted candidates shall be contacted for in-person interviews.
*Note: You must have the right to intern in Singapore during school term without having to apply for a training/work pass.
Related Job Searches:
- Company:
Africa Southeast Asia Chamber of Commerce - Designation:
Operations Intern and Office Assistant - Profession:
Admin / Secretarial - Industry:
Others - Location:
Downtown Core