Akribis Systems – HR Assistant

At AKB, human resource (HR) department is actively involved in the journey of digital transformation. It marks a radical rethinking of how an organization is keen in using technology, people and processes to fundamentally improve business. If you’re a people-person looking to start a career in the exciting world of HR, this is the best place to dive in.

We’re in search of a resourceful HR generalist to support our HR department in ensuring smooth and efficient business operations. The HR generalist role will be far from one-dimensional and will have both administrative and strategic responsibilities, helping us to plan and administer important functions, such as staffing, training and development, and compensation and benefits.

At AKB, we understand that our business thrives when our personnel thrive, and that starts by hiring the right HR professional in to effectively to deliver maximum value to the organization as a whole.

Responsibilities

• Handle tasks for preboarding, onboarding, new hire orientation, and exit interviews administrative work.
• Shared services such as work pass applications.
• Assist in the communication, interpretation, and all other HR-related matters.
• Follow up with ISO personnel on internal incident report submission, and handle work accident reporting (MOM iReport) and filing.
• Medical leave reporting to MOM.
• Manage issuance form for new employees such as issuance of staff passes, anti-bribery and address declaration forms.
• Handle all insurance-related matters such as tracking and processing claims for group term life, hospital & surgical, workmen injury & compensation (WICA), business travel policy, security bond and covid coverage.
• Quarterly update on staff movement list to the insurer.
• Research and set clinic panel list for medical check-ups.
• Provide HR team administrative support.

Admin:

• Travel Desk
• Raising purchase requisition for office supplies purchases and processing invoices such as levy listing and so on. 
• Manage inventory level for office, pantry supplies, stationery and etc. Work closely with facility personnel on dispatching supplies.
• Any other ad hoc duties as assigned

Workplace Safety & Health (WSH):

• Record and file communication log from MOM.
• Record employees’ training courses and suggestions.
• Track and update employees medical and hospitalisation leave into QSHE monitoring report.
• Maintain and update general workplace vaccination records, work from home and covid tracking sheet.
• Follow through Covid Response protocols, Business Continuity Plan (BCP) and requirement for safe management measures at workplace.

Qualifications

• Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in Business Studies/Administration/Management, Human Resource Management or equivalent.
• Required language(s): English
• At least 1 Year(s) of working experience in the related field is required for this position.
• Required Skill(s): Microsoft Office, Microsoft Office Suites and/or related Software
• Preferably Junior Executive specialized in Human Resources or equivalent.

Other Information

• Personal Attributes

  • Neat, organised and adaptable to fast paced environment.
  • Able to handle timeline and/or stresses at work.
  • Ability to prioritize tasks and to delegate them when appropriate.
  • Good interpersonal skills and able to interface in a professional and responsive manner, and attentive to detail.
  • Ability to act with integrity, professionalism, and confidentiality.
  • Proficiency with and/or the ability to quickly learn the organizations HRIS.

The main duties and responsibilities will be subjected to review when there is any change in business requirements and scope of work.