Akribis Systems – HR Executive (Payroll & HRIS)

Your scope will include the following but not limited to:

Human Resource Information System (HRIS)

• Be the primary backup for eFrontier - HRIS system administration/maintenance, to improve data management and efficiency.
• Maintain and update staff database.
• Runs scheduled reports and create reports as needed.
• Assist in approval and administration of employees’ medical claims and specific leave applications such as Maternity Leave, Paternity Leave, Childcare Leave, NS Leave and so on.
• Develops, builds, tests, implements, maintains and enhances HR Information Systems configuration and security.
• Troubleshoots, analyses, detects, identifies and corrects technical problems and deficiencies.
• To liaise with employees to provide troubleshooting tips and advice on features and functionality of the HRIS systems and applications when required.
• Create and maintain documentation on HRIS training guides for end-users.
• Filing of MOM notifications on regulation updates and HR memos, and update policy into the system.

Payroll

• Be the secondary backup for payroll processing, including; bi-weekly/semi-monthly updates to employee files, bonus/incentive pay, tracking leaves, importing expense reimbursements, inputting exceptions, hourly employee validations, and benefit changes.
• Perform full spectrum of Payroll processing that is in compliance with Company policies and statutory requirements.
• Maintaining complete and systematic records relating to employees' pay and must be thoroughly conversant with the relevant statutes and payroll regulations.
• Monthly payroll processing for approximately staff strength of 400-500 headcounts.
• Administration and submission of statutory Tax Clearance for Resignee(s).
• Application and submission of statutory provisions of payroll including and not limited to Government Paid Leave such as Maternity Leave, Paternity Leave, Childcare Leave, NS Make-up pay, etc.
• Perform or Assist in monthly payroll reconciliation with Assistant HR Manager and Finance.
• Provide Professional advice on payroll and compensations enquiries on a prompt basis.
• Assist in reviewing payroll process and making improvements.
• Liaise with internal & external auditors on payroll matters (yearly).
• The ability to analyse reasons for variation in manpower expense for monthly ad-hoc reporting is a plus.
• Any other ad hoc duties as assigned.

Qualifications

• Possess iHRP Certification and/or Diploma in Human Resource Management and/or related field will be a plus.
• Preferably with at least three (3) years of working experience in Human Resource and/or any other related field/industry required for this position.
• Applicants without experience but with good learning ability are welcome to apply.

Other Information

Skillset(s) Requirement:

• Required Knowledge: Employment-related/Labour laws and regulations.
• Required Skill(s): Microsoft Office Suites and/or related Software. Hands-on knowledge in e-Frontier will be advantageous.
• Intermediate/Advance knowledge of MS Excel will be a plus.
• Preferably Junior and/or Senior role specialized in Human Resource Management and/or equivalent.

Personal Attributes:

• Excellent time and task management skills and has the ability to work effectively under tight deadlines and pressure.
• Self-motivated and resourceful individual with the ability to work independently (minimum supervision), and a dedicated team player
• Organized and adaptable to a fast-paced environment.
• Meticulous, with initiative, attention to detail.
• Proficiency with and/or the ability to quickly learn the organization HRIS.

The main duties and responsibilities will be subjected to review when there is any change in business requirements and scope of work.