Al Aaafiyah Pte Ltd – Office Admin

Responsibilities:

• Performing administrative tasks, such as data entry, record keeping, budgeting, and reporting
• Organizing and scheduling meetings and events, both internal and external
• Handling phone calls and customer enquiries
• Supervising and delegating responsibilities to other staff
• Maintaining office supplies and inventory
• Responsible for paper works/documentation, invoice/billing, correspondence letter, pay slip, letter of employment etc.
• Prepare meeting minutes & various reports.
• Communication over the phone to Mosque & relevant parties related to our business.
• Co-ordination & sales and other teams to make sure sales & deliveries are on time.
• Any ad-hoc duties assigned by the management.

Required Skills/Abilities:

• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Strong analytical and problem-solving skills.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.

Education and Experience:

• Diploma in related field OR
• At least 3 years of related experience required.
• Willing to work during weekends.

Office hours:

• Monday to Friday form 9am to 6pm
• Saturdays 9am to 1pm