ATE Integrated Communications Pte Ltd – Events Consultant

Job Summary:
To assist a team of Event Managers and Coordinators in producing events for our clients within the lifestyle sector,  including the planning and coordination of each project, from its initial concept to the execution of the show.

Main Duties and Responsibilities (not necessarily in priority order):

§  Working within the Events team to ensure successful project delivery

o    Ensuring smooth delivery & high standard for all projects.

o    Upon receipt of tenders & project briefs, assist with preparing proposals & developing budgets and client presentation

o    Ensure all projects assigned are managed in line with event templates for project timelines, budgets, run sheets, third party briefs, tech specs, call sheets, cue sheets, invoicing, P&L & show books

o    Assist in scheduling of all aspects of the project, both during pre-production and possibly on-site

o    Client management and liaison on a day to day basis to build long-term customer relationships

o    Supervise management of sub-contractors and suppliers, both in terms of overseeing delivery of their role and their financial remuneration

o    Assist with regards to production of environmental design (stage sets, decor, exhibition areas etc)

o    Assist with content creation, including scripts, on-screen graphics, multimedia and video production

o    Coordinating post-event wrap-up and debriefs

o    Collaborating with colleagues from other departments to ensure quality and overall delivery of inter-departmental projects

o    Maintain a documentation system that allows archiving of all project materials and information for easy access and referencing

o    Maintain a reference library and database of suppliers/vendors’ portfolio/samples

o    Keep current with market/industry trends & competitor activity including identifying new players

Required:

We are looking for an events executive with at least  2 years professional experience of coordinating Event projects from initial brief, through delivery to post event evaluation. This experience will have included all of the following key areas:

·         Coordinating event productions such as Gala Dinners, Corporate/Product Launches, Exhibitions, Fashion Shows, Award Ceremonies, Conferences & Festivals (International events management experience is a huge plus)

·         Liason with suppliers in the areas of AV, Fabrication, Food & Beverage, Entertainment, Logistics, and Design.

·         Sourcing from a network of existing suppliers and fee negotiation

·         Event administration

Key qualities:

·         Ability to work under pressure and to tight deadlines

·         Detail-oriented with strong organizational skills

·         Creative and innovative in ideas and solutions

·         Has a strong passion for creating unique events

·         Has a strong client service ethic

·         Is a strong multi-tasker

·         A confident communicator with excellent verbal and written communication skills