Blue Sky Escapes – Operations Intern

The Role

We are looking for a passionate and high-performing Events & Operations Intern who bears the following skills and qualities, to join us in growing an independent travel and lifestyle brand:

Operations

• assisting with the day-to-day operations of the Company;
• providing sales coordination and administrative support to the team, such as client and supplier liaison, deck building, cheat sheets, collaterals, invoices, keeping track of payments, booking documentations, researching rates, preparation of care packages and arranging timely send out to clients;
• assisting in tracking deal status, sales targets, commissions and maintaining any CRM database systems and preparing reports on the same;
• keeping abreast of any developments which may have an impact on the business and conducting thorough travel and business-related research, as well as preparing reports for the same;
• preparing documentation in support of Company's objectives;
• setting up and maintaining information in SharePoint, Intel, Feedback Forms and Country Guides for all destinations;
• assisting in the expansion of destinations and product offerings through coordination with suppliers and business partners;
• assisting in content creation and uploading for the Company's website, marketing collaterals and other digital marketing platforms (e.g. Facebook, Instagram, LinkedIn, Pinterest etc.);
• providing support to events and wellness sessions (inventory management, packing of wellness kits, set up and tear down, hosting of guests, drawing up of site plans and proposals);
• assisting in posting and keeping job recruitment posts up-to-date;
• maintaining office upkeep, including inventory of office supplies and printed collaterals

Events

• You will be involved to assist in the following:
  • To develop, plan and execute strategic programs in the space of wellness and self-development, according to our brand image and target demographic(s);
  • Ideate and assist in the production of various events, in tandem with the business' operations and development goals;
  • Perform post-event analysis and internal reporting to identify areas of improvement and future opportunities;
  • Be familiar with or conduct swift research and reporting on key industry trends and best practices, identifying potential business opportunities to enhance programming and engagement;
  • Communicate with vendors and partners in a timely and efficient manner, conducting negotiations as necessary, and ensuring clear understanding of our requirements to produce the highest standard of service and best experience for our clients;
  • Build and maintain long-term relationships with clients and potential clients;

Requirements

• has a genuine interest in travel and lifestyle as an industry, so as to be able to craft content that is relevant and to have a sense of what clients might look out for in our journeys;
• has a strong creative, analytical and growth mindset;
• has excellent writing and language skills, and is detail oriented;
• is a team player who strives for excellence and can handle multiple projects simultaneously with tight timelines;
• is self-motivated, resourceful and comfortable working in a cross-functional environment; and
• has a flexible and responsive attitude.