CapitaLand Group – Executive, Contracts & Procurement (2 Year Contract)

Job Responsibilities

• Preparation of tender and quotation document including drafting of schedule of pricing table, specifications, liaising with various stakeholders to get information for compilation of the document
• To look for information on prevailing requirement and guidelines (eg. fire safety code, Singapore Standards for works required under tender/quotation, market practices, etc)
• To source for new vendors to be invited for tenders/quotations
• Carry out pre-qualification of vendors in iSupplier including liaising with vendor and helping them in the self-registration on iSupplier
• Put up pre-qualification form for approval including filling up of all information required and conducting financial evaluations of all vendors proposed to be invited
• Assist to arrange tender briefing including preparing presentation slides and liaising with parties who needs to attend the briefing
• Assist to arrange showround with site teams, prepare Letter of Invitation and to call vendors to inform them of the invitation
• Assist to evaluate tender/quotation bids received including check of supporting documents submitted and any outstanding documents which are not submitted, any deviations submitted by tenderers, any arithmetical errors etc
• Assist to prepare Price Quality Measurement and price comparison tabulation
• Assist in drafting of request for approval for shortlisting of tenderers, issuance of multi-round clarifications, etc
• Assist to arrange for tender interviews, including preparation of list of enquiries required to be clarified by the tenderers
• Assist in preparation of recommendation paper including justification for recommendation to award
• Preparation of Letter of Acceptance to be vetted and signed and issued to the successful tenderer and ensure receipt of insurance policies and performance bond required
• Preparation of variation order including liaising with initiating party on the requirement for the variation order, getting quotes from contractors and compare with current contract rate/SOR and put up for approval
• Assist in contract and change order creation in Zycus and Yardi
• And other procurement and contract management related tasks which may be assigned

Job Requirements

• Degree in Quantity Surveying/Building/Estate Management or equivalent
• 3 years of relevant working experience in procurement/contracts management/supply chain functions
• Familiar with facility management hard and soft services, building renovation and upgrading works
• Possess analytical skills and able to communicate clearly in both written and verbal
• Patient, meticulous, result oriented and possess strong sense of integrity
• Able to multi-task and possess strong sense of urgency to complete tasks efficiently
• Proficient in software including Microsoft Words, Excel and PowerPoint
• Candidates with relevant qualifications but little/no relevant experience may also apply