CHIJ (Katong) Primary – Receptionist Cum Admin Assistant

The Personnel shall be competent to perform the following:

• Answer phone calls, greet visitors, take messages, respond to enquiries & requests as well as provide general useful information
• Maintain resource files required for counter duty.
• Render first level assistance to walk-in pupils’ needs (including sick & injured pupils). To escalate to other colleagues in the office immediately if it is beyond superficial cases.
• Handle / support situations when pupils vomit, soil their clothes, need sewing of buttons and zips on uniform, etc.
• To deliver the students’ things to the classrooms and/or fetch the students’ down from class.
• Manage incoming/outgoing mails and deliveries as well as lost and found records
• Maintain the forms cabinet in the office. All forms must be current and to be replenished constantly.
• Monitor and replenish stationery and other school supplies
• Assist in filing, typing and verification of documents as well as maintaining and updating of data
• Able to operate office equipment like fax, photocopier, etc.
• Assist in stores supplies management during school holidays
• Other administrative duties that may be assigned by the school

The Personnel shall minimally have the following qualifications, skills and experience:

• At least 3 GCE ‘O’ Level passes or equivalent, with a pass in English
• At least 3 years of experience in Administration
• Having similar working experience in a school environment is preferred, but not mandatory.
• Preferably have a valid first-aid with CPR certification
• Proficient in MS Office Applications e.g. Excel, Word etc
• Communicate well in English and Chinese
• Good interpersonal and customer service skills to manage students, parents, visitors, etc.
• Meticulous, responsible and independent
• Possess initiative and have good problem-solving skills
• Able to work independently as well as in a team with professional ethics

Contract Period: From 1 Dec 2018 to 31 Dec 2019

Personnel to be deployed at the following hours:

• Mondays to Fridays: 7:00am to 4:00pm, inclusive of 30 mins lunch break
• Service not required on Saturdays, Sundays and gazetted public holidays