Civil Service Club – Admin Executive (Contract)

Admin Executive (Contract)

Contract Period: 2 months

This position is to report to Manager (Corporate Services) and the Assistant Managers and provide support to ensure the smooth operations of the HR/Admin Department.

What you’ll be doing:

• Manage reception area and responsible all receptionist duties. Answering of calls and redirect accordingly. 
• Responsible for department administrative support duties such as AOR, invoice processing to finance, recording of expenses etc. 
• Processing daily outgoing mails using of the franking machine, arranging weekly courier service etc. 
• To disseminate the incoming mails and despatch to the relevant departments. 
• To buy and prepare the refreshment for all meetings.
• To ensure that the Boardroom and Meeting rooms are set-up properly and ready for the meeting.
• To ensure there is enough inventory for the coffee capsule, tea, cups, plates, cutlery, boxes etc. 
• Assist the department in organising any Staff Events.
• Responsible for general corporate office administration duties like procurement of office stationery supplies. 
• Other general administrative or corporate service duties as assigned by Manager, Corporate Services and Assistant Managers.

We want you, if you have/are:

• At least a Diploma in Administrative or its equivalent.
• Minimum 3 years working experience in doing Admin.
• Service oriented with good written & verbal communication skills.
• A team-player with good interpersonal skills.
• Able to work independently, meticulous and self-motivated.
• Able to start work immediately or on short notice will be preferred.

Interested candidates are to send in detailed resume stating current and expected salary, together with a recent photograph. We regret that only shortlisted candidates will be notified.