Clarins – Business Solution Expert – Pricing / Invoicing

THE ROLE:

As a key team member of the REBOOT program, the Business Solution Expert participates to the configuration of the Operations and Finance solution. The Business Solution Expert brings and gains detailed knowledge of the business processes and their translation in the information system from a user standpoint.

He or she works under the supervision of the Business Process Owner and organizes all phases of the deployment project (high level assessment, gap analysis, solution localization, integration & reporting specification and data migration, testing, training, cut-over preparation).

The Operations and Finance solution is a Core Model of standard and vital functionalities, mainly built within Infor M3 and Workday, in accordance with Clarins’ requirements in all entities. Therefore, the Business Solution Expert works with one consolidated vision. Based on the outcomes of the high-level assessment and the fit-gap activity, the Business Solution Expert configures the Core Model closely with the Business Process Owner. Local specifics will be identified, and solutions provided, to comply with local regulations and laws.

He/she ensures the solution delivered is robust and tested thoroughly.

WHAT YOU'LL DO: 

1. Contributes to the detailed implementation of the solution

• Together with the BPO, IT partners, the Key users, contributes to the roll-out of the Core Model solution and to the transition period
• Roll-out the Core model while minimizing the specific features for each Market / subsidiary
• For the local specificities related to legal and regulatory, contribute to formalize the detailed design and targeted business rules
• Working closely with IT Business Partners (internally or externally), precise/confirm rules in functional architecture definition
• Reports to BPO on project progression, identified risks and required arbitrations
• Attends to project governance (weekly review, sprint review, …)

2. Actively participates to the configuration of the solution

• Contribute to configuring the solution
• Contribute to building reports / BI if specific requirements
• Prepare test cases, dataset for testing, and their documentation
• Execute test cases
• Analyse and escalate identified issues
• Formalize testing results on project tools

3. Participates to the deployment of the solution

• Identify and formalize the gaps between Core Model and subsidiaries environment, to prepare for the deployment.
• Control and validate data models for data migration, and migrated data
• Control and validate data integration
• Analyse and correct integration issue
• Participate to the change action: new procedures, training materials, knowledge transfer…
• Post go-live support

4. Pricing and Invoicing (M3 and Workday)

• Key expert of the Price Structure for all the markets following M3 technical specifications and ways of working
• Share the documentation library of the Core Model, covering invoices, credit notes, proforma invoices, prepayments, advance payment, consignment model, versus local requirements
• Provide the countries with a set of recommended files for reporting purposes, inclusive of performance reports, analytics, and dashboards
• Guide local teams to identify all files used by controlling team based on current CoA and analytical dimensions, that need to be adjusted in accordance with the Reboot Model: closing files, budget preparation files, daily accounting works, Excel macro, etc.
• Check alignment of analytical data between all systems (M3 and Workday)
• Understand the subsidiaries’ commercial conditions and translate them in the Core Model Price Structure and Discount Model.
• Analyze the impact of local specificities on documentation, especially on the invoice. Understand the tax and legal local constraints, to limit the changes to the Core Model documentation.

YOU HAVE:

• Bachelor-degree holder or equivalent in Accountancy, Business, or related discipline from a reputable university
• Minimum 5 years of relevant working experience, preferable in established global MNC with retail or supply chain exposure
• Strong knowledge on the main processes of creation and maintenance of price structures, discount models and budget arbitration of external customers and inter-companies
• Strong knowledge on order entry point: Price deviation processes, minimum invoicing price monitoring
• Knowledge in pricing and invoicing day-to-day operational processes and procedures with hands on experience
• Familiar with sales related documentation requirements in APAC countries (invoices, credit notes, proforma, VAT/GST requirements, FX…)
• Familiar with Order-to-Cash cycle, with practical experience working with Supply Chain teams
• Experience in “Price Structures” and “Customer segmentation” in Infor M3, and the financial impacting/ interface to Workday is a plus
• Excellent system knowledge including MS Excel, SAP, Workday, Infor M3, and/or Hyperion
• Strong process and project management capabilities will be a plus
• Experience in ERP deployment: Past involvement or exposure to developing/implementing new processes and new systems
• Experience in working with multiple integration ERP will be a plus
• Strong concept of internal controls, policies, and processes
• Strong analytical and interpersonal skills
• Strong communicator