Climate+ – Executive Assistant and HR Business Partner

(Salary negotiable, depending on work experience）

Key Responsibilities:

Executive Assistance

• Calendar Management: manage the CEO’s daily schedule effectively, vet and manage requests, prioritize tasks, provide alternatives to requestors to optimize operations.

• Executive Communication: maintain accurate database of the CEO and key contacts; serve as the primary point of contact for both internal and external stakeholders, personal and professional correspondences; facilitate management and strategy meetings, interviews, business events etc.

• Project Management: assist with short-term and long-term project management for the CEO and other executives.

• Research and Review: perform literature search and reviews to support the CEO office’s work; review documents, reports, and presentations for executive meetings.

• Presentation: prepare audience-oriented, clear and effective presentations, meeting agendas / materials, plan and schedule with stakeholders / business partners in advance.

• Follow-through: Produce comprehensive meeting minutes to ensure clear communication and action items; and ensure follow-through.

• Finance / Budget: assist with budget management and financial reporting related to the CEO’s office.

• Business trips: all logistics arrangements.

Business Partnership Support

• Team Management: assist with performance assessments for the CEO’s office team members, identify outstanding high-achievers, recommend/ execute appropriate rewards or control measures

• Team Development: provide ongoing support, design training programs, organize team-building activities and departmental events.

• Talent Acquisition: end-to-end support eg. JDs, conduct interviews, due diligence checks, ensure work visa applications / compliance (if required) and onboarding.

• Employee Relations / Business Partnership: provide ongoing support, maintain a cohesive, professional and organized work environment.

• Admin: provide ongoing support and handle ad-hoc tasks as assigned.

Qualifications:

• 3-5 years of relevant work experience in Executive or Personal Assistance, Business Admin / Management, Paralegal, Human Resource, Office Management etc.

• Outgoing, collaborative and possess strong interpersonal skills.

• High emotional quotient (EQ), able to handle ambiguity and possess high problem-solving skills.

• High adversity quotient (AQ), able to work under stress and stay calm/ professional.

• Excellent organizational skills, able to multitask and prioritize effectively to deliver multiple outcomes.

• Working knowledge of business and employment laws in Singapore as well as the candidate’s home country; general HR principles and practices.

• Positive attitude, strong sense of responsibility, and a reliable team player.

• Excellent written/ verbal communication skills, preferably in both English and Chinese.

• Highly inclined to confidentiality, discretion and risk management.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs, Slides, Sheets), and other common desktop/ mobile apps.

Benefits:

• Opportunity for personal / career growth and leadership training.

• Competitive compensation and benefits.

• Opportunity to work in a dynamic and non-conventional business environment that values creativity in problem-solving.

• Be part of a team that achieves direct impact on sustainability, climate, social and environmental outcomes.