Directions Group Inc – Events Intern

The 

Working with a small team of dynamic individuals, the Intern - Events will assist with the execution of events for the agency’s list of luxury lifestyle brand clients in various industries covering fashion, jewellery, beauty and hospitality and special events that include weddings, anniversaries and private parties.

Responsibilities:

• Assist the team with the execution of events by providing required administrative support
• Update and manage calendars and provide reminders for upcoming events
• Manage and send out guest invitations and manage RSVP lists
• Sourcing, updating and maintaining an extensive network of new and current vendor contacts
• Provide support during events
• Create and maintain accurate and up to date records and files for all event management projects and ensure that all budgets, proposals, guest lists, events photos and contracts are properly filed
• Maintain current information in corporate databases for business contacts and vendor lists
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Provide key support to overall team operations by planning internal staff meetings, preparing meeting agenda, recording discussions and providing follow up reports

Requirements:

• Pursuing a Marketing, Events Management, Business or Communications diploma or degree preferred, but not a prerequisite 
• High level of organisational and time management skills with the ability to multi-task, prioritise tasks and meet deadlines
• Passion for events
• Meticulous with strong attention to details
• Ability to work independently
• Good written and verbal communications skills
• Positive attitude, resourceful nature and excellent problem-solving capabilities
• A team player with strong interpersonal skills, is proactive and able to work independently
• Some night and weekend work are required
• Proficient in Microsoft Office, including Microsoft Word, Excel, Powerpoint and Outlook

This internship is preferably for a period of six months. The internship will gain a good understanding of the event planning and implementation of activities and programs in the luxury market and private events in a fast-paced, dynamic agency environment.