Dymax Asia Pacific Pte Ltd – Human Resource Intern

Position Summary:

Overall HR and Administrative support to the local HR Manager in the Singapore Office. 

 Responsibilities:
HR:

• Manage Handle recruitment lifeycle of open positions including

• preparation and placing of job postings or liaison with job agencies,
• sourcing of candidates with shortlisting of CVs and arrange interview scheduling with hiring depts
• after screening and selection, to initiate new hire on-boarding administration, incl. creation of P-file, arrange orientation schedule & OJTs, raise requests for IT access and email signature
• liaison with HR system vendor on the maintenance and update of employee database, including system queries and support raised by employees
• Enrol for insurance coverage
• Manage exit process including
• processing and tracking of resignations/terminations
• arrangement of exit interviews
• raise IT exit form
• send and follow up clearance form
• liaison with HR system vendor on the update of employee database
• terminate insurance coverage
• Arrange OJT sessions and follow up records completed within scheduled timeframe. Update OJT status report.
• Tracking, applying and terminating work passes.
• Liaise with HR system provider for any employee data update, troubleshooting or queries.
• Arrange trainings, update training records and ensure evaluation forms are returned on time
• Continual maintenance of ISO records for OHS, Covid-19 related, ie. Training & Communication records
• Covid-19 related support, incl. visitor and travel requests

• Prepare and draft letters for employees, when requested
• Process and update employee outpatient medical and health screening claims record. Upload on MOM website where required.
• Submission of group insurance claims with follow up with agent and employees
• Schedule and arrange annual medical screenings (employee welfare benefit, occupational health, pre-employment)
• Verify employee leave records in the HR system monthly, generate bi-annual reports to depts for leave balance status and submit statutory leave claims to government bodies.
• Handle employee welfare like ordering of festive gifts, festive meals, gifts for occasions, etc.
• Prepare and organize monthly Company meetings, incl. consolidation of ppt from presenters.
• Organize and file HR documents, maintain HR shared drive.
• Any other HR related projects or duties as assigned by the Management or led by Asia HR team

Administration:

• Order of pantry and office supplies.
• Liaise with vendors on office maintenance and contracts including pest control, water dispenser servicing, carpet washing, etc.
• Season parking application and updates.
• Update and maintain telephone listing.
• Organize and file administrative documents.
• Any other administrative related duties as assigned by the Management.

Skills/Qualifications/Requirements:

• Must possess a Certificate / or Major in Higher Nitec / Diploma / Degree in Human Resource / Business Administration
• Proficiency in Microsoft office applications especially in Excel.
• Good communication and interpersonal skills.
• Meticulous, organized and able to work well in a lean team.
• A positive attitude and mature disposition
• Minimum 4 months of commitment period