Equinet Academy – Administrative Executive Assistant

Administrative Executive Assistant -  Minimum 6 Months, Tanjong Pagar
As an Administrative Assistant in a training organisation, you will be part of a team providing day-to-day support to the organisation and students in areas of general, course, and finance administration. Being on the frontline for queries and feedback from anyone via emails and calls, you will have to be able to respond quickly and accurately. Good communication skills, attention to detail, a gracious disposition, and ability to work under pressure are required for this position. Training will be provided.
This position requires a minimum commitment of 6 months. Contract starts after probation of two weeks.
Qualities
- Meticulous and a team player
- Pleasant disposition and well-mannered
- Ability to work in a fast-paced environment
- Maintain a professional corporate image
- Adaptable to changes in sudden information and practices as we are rapidly scaling.
- Tactful and gracious
Skills and qualifications
- Good communication skills, fluent in written and spoken English and 1 other local language
- Basic to Intermediate proficiency in Microsoft Office Suite
- Bonus for displaying basic to intermediate competency in one or more of the following: Photoshop, Illustrator, InDesign.
Responsibilities
- Answering enquiries and feedback from public and students via emails and phone calls.
- Keep course administration up-to-date. Share data with colleagues in the form of Excel and Word reports.
- Processing course registrations, invoices, and following up with emails/phone calls with students.
- Collection of fees and grants, and ensuring that financial regulations are being complied with.
- Collating and submission of assessment results.
- Preparation of course materials, handouts, and certificates.
- Prep and setting up of tea-breaks for students.
Working hours
- Weekdays 8.30am to 6.30pm.
Provided: Meal allowance and compensation for overtime hours and weekend shift
If interested to apply, kindly submit your resume, a cover letter, and expected salary to hr@equinetacademy.com.
* Only Singaporean Citizens and Permanent Residents may apply. Shortlisted candidates will be notified within 7 working days.
* Fresh diploma or ‘A’ level graduates welcome to apply.
Equinet Academy is a WSQ SkillsFuture Singapore (SSG) Approved Training Organisation (ATO)