Eventxology is a dynamic events company based in Singapore, dedicated to providing all-encompassing event services. We handle everything from venue sourcing and event planning to decorations, catering, and mobile bar services. Our team also offers a full spectrum of entertainment and professional staffing solutions, including emcees, live performances, and event personnel. Committed to accommodating events of any size, Eventxology ensures every occasion is perfectly tailored and memorable for both corporate and private clients.
Responsibilities:
Executive Support:
- Assist in managing the Managing Director's calendar, including scheduling meetings and appointments.
- Help screen and handle correspondence, emails, and phone calls.
Administrative and Clerical Tasks:
- Handle basic correspondence, such as emails and phone calls.
- Assist in organising and maintaining files, both physical and electronic.
- Order and maintain office supplies.
Meeting Coordination:
- Assist in organising meetings, preparing agendas, and taking minutes.
- Liaise with attendees to confirm meeting details.
Travel Arrangements:
- Help coordinate travel, accommodation, and itineraries for business trips.
- Prepare travel expense reports.
Communication Management:
- Act as a point of contact for internal and external stakeholders.
- Handle confidential and sensitive information with discretion.
Office Management:
- Assist in maintaining an organised office environment.
- Help coordinate maintenance and repairs of office equipment.
Project and Event Coordination:
- Assist with special projects and initiatives.
- Help plan and coordinate corporate events, meetings, and functions.
Liaison Role:
- Act as a point of contact for the Managing Director with all internal and external stakeholders.
- Ensure timely and accurate dissemination of information and follow-up on pending issues.
Lead Generation and Ad Hoc Tasks:
- Assist with lead generation activities and maintaining a database of leads.
- Handle additional tasks as needed, such as preparing marketing materials.
Research and Analysis:
- Conduct market research to identify trends and potential business opportunities.
- Assist in analysing data and preparing reports.
Qualifications:
- Currently pursuing a degree in Business Administration, Management, or a related field.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite.
- Ability to handle confidential information with discretion.
- Strong attention to detail and problem-solving skills.
- Flexibility and adaptability to handle a variety of tasks and changing priorities.
- Proactive attitude and willingness to learn.
- Ability to work independently and take initiative.
Related Job Searches:
- Company:
Eventxology Pte Ltd - Designation:
Executive Secretary & Personal Assistant Intern - Profession:
Admin / Secretarial - Industry:
Advertising / Event / Exhibit - Location:
Geylang