Financial Media Group – Executive Assistant to the CEO

Position: Executive Assistant

Location: Singapore (local understanding required)

Employment Type: Part-time

Language: Fluent English (written and spoken)

About the Role:

We are seeking an exceptional Executive Assistant to support a busy executive with multiple projects across various businesses. The role will involve a mix of professional and personal tasks, ranging from managing calendars, handling emails, and coordinating travel arrangements to assisting with personal errands such as booking restaurants and holidays. The ideal candidate will be proactive, highly organized, detail-oriented, and possess excellent communication skills. The ability to handle multiple priorities, exercise sound judgment, and maintain utmost confidentiality is essential. This part-time role offers a flexible schedule and an opportunity to work closely with a dynamic executive.

Responsibilities:

• Manage executive's calendar and schedule appointments, ensuring optimal time utilization

• Handle email correspondence, prioritize messages, and respond on behalf of the executive when appropriate

• Coordinate and make travel arrangements, including flights, accommodations, and transportation

• Assist with personal errands, such as restaurant reservations, holiday bookings, and other ad hoc requests

• Prepare meeting materials, agendas, and presentations as required

• Attend meetings and take detailed notes, capturing action items, decisions, and follow-ups

• Conduct research and compile reports on various topics as assigned

• Liaise with internal and external stakeholders, demonstrating professionalism and a courteous demeanor

• Support family requirements as needed

• Handle expense reports, reimbursements, and maintain accurate records

• Maintain confidentiality of sensitive information and exercise discretion at all times

Requirements:

• Proven experience as an Executive Assistant or similar role supporting senior executives

• Excellent organizational and time management skills, with the ability to multitask effectively

• Strong attention to detail and a proactive mindset

• Outstanding written and verbal communication skills in English

• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook)

• Ability to anticipate needs, prioritize tasks, and work independently with minimal supervision

• Discretion and professionalism in handling confidential information

• Empathetic telephone manner and the ability to communicate effectively with staff, clients, and stakeholders and family

• Local understanding of Singapore for relevant tasks and local arrangements

Application Process:

To apply, please submit your updated resume along with a cover letter outlining your relevant experience and why you are interested in this position. In your cover letter, please address your understanding of the local context in Singapore.