Formul8 – Admin Executive & HR Support

We are looking for an experienced, energetic, and creative individual to join our dynamic advertising agency.

Responsibilities:

• Managing the admin and ops for a team of 40 pax (attendance, incoming phone calls, etc)
• Attending to visitors, deliveries, suppliers, and couriers
• Scheduling of appointments for the MD and setting up Interviews for new applicants
• Experience in travel bookings, arranging courier services, etc
• Handle general office administration, ordering of stationery and office supplies, and managing of the pantry orders
• Ensure the tidiness of the office, meeting room as well as the pantry
• Working with our outsourced IT vendor in managing our IT requirements and equipment, and setting up of email & computer terminals for new staff
• Assisting agency directors with correspondence, travel arrangements, and errands
• Support Finance & HR Manager in the monitoring of attendance and reporting, and any other task as required to ensure that the office runs professionally
• Other administrative/ ad-hoc duties as assigned

Requirements:

• Minimum ‘A’ level and/or 3-5 years of admin experience
• An independent and self-motivated individual who possesses a cheerful, courteous and pleasant disposition
• Possess excellent communication skills and telephone etiquette
• Proficient in Microsoft Office (Word/ Excel, PowerPoint & Internet)
• Must have a good working attitude, good interpersonal skills and be able to work independently and fast
• Must be fluent in English
• Must be hardworking, efficient & able to multitask
• IT knowledge is a must
• Experience in a related role preferred

You must be resourceful, an independent worker with initiative. The agency environment is extremely fast-paced and challenging.