Gemx Technologies
Established in 2021, Gemx Technologies is the proud Singaporean proprietor of G-EMx, a cutting-edge B2B MultiCurrency Payment Platform Solution widely adopted by Medium to Large-scale Business entities for facilitating seamless cross-border and domestic financial transactions.
Operations Intern / Office Assistant
General Duties
1. Digital Asset Management:• Oversee online databases and mailing lists• Manage digital assets like websites and social media accounts
2. Name Cards and Mailing Lists:• Scan, enter data, and file name cards• Export contacts to mailing lists• Send out mass emails and marketing communications• Craft and dispatch thank-you notes
3. PowerPoint Presentation Preparation:• Assist in creating PowerPoint slides for business, economy, and general research presentations
4. Meetings, Calendar, and Scheduling:• Manage and schedule calendars• Arrange video and audio calls
5. Procurement, Budgeting, and Finance:• Scan receipts and maintain finance records• Purchase office supplies and equipment
6. Exposure to Business Networking and Seminars:• Attend networking events and seminars organized by business partners such as the Singapore Business Federation and Enterprise Singapore, when possible.
7. Intern will be actively participating in different departments, interns will gain hands-on experience, foster cross-departmental collaboration, and develop a comprehensive skill set that prepares them for future challenges and opportunities within our company.
Academic Background:
• Open to candidates from any academic background (JC/ITE/Polytechnic/University)
• Preferred disciplines include operations, administration, secretarial, business, logistics, or marketing
Key Personal Attributes:
• Highly detail-oriented, meticulous, well-organized
• Strong writing skills
• Humble, adaptable, open-minded, flexible, and eager to learn
Skillset Requirements
• Proficiency in Microsoft Outlook, Office, Word, PowerPoint, Excel, and ChatGPT
Onsite Requirements and Dress Code
Work Arrangement:
• Full-time in-office role; remote work is not available
Dress Code:
• Office relaxed and casual (jeans and t-shirts allowed, no slippers, singlets, bermudas, or shorts)
• Formal attire (jacket, collared shirt, and covered formal shoes) required for formal meetings
Working Days
• 5 days per week
• Candidates can indicate preferred working days and discuss requests for off days or holiday breaks during the interview
What you will learn
You will support the day-to-day work of the main office in terms of being an office administrative assistant, helping in member management, finance, operations and administration, coordination of meetings, website and social media updating, name cards and email marketing, running errands, filing, record keeping and miscellaneous office work.
Learning opportunities
During the internship, you will be exposed to a wide variety of learning opportunities, such as:
1. Learn digital tools and skills which improve the operational performance of an organisation
- Emailing skills and digital marketing over channels such as Whatsapp, Email and LinkedIn
2. Be exposed to networking, events and develop a global multi-cultural mindset
Depending on your workload, aptitude, and after your probation period of 2 months, you may also be exposed to similar duties in other companies, businesses, and get to learn about other industries and sectors.
Related Job Searches:
- Company:
Gemx Technologies - Designation:
Operations Intern and Office Assistant - Profession:
Others / General Work - Industry:
Finance - Location:
Geylang