Herbert Smith Freehills LLP – Receptionist

To be responsible for overall reception duties in a professional manner including receiving clients and visitors and answering visitor inquiries.

- Answering, screening and directing incoming calls to the appropriate person, and if necessary, to take messages accurately and forwarded the messages on a timely basis.

- Maintaining high standards of presentation in the reception area, lobby and other public areas.

- Supporting high level of client service F&B requirements. Serving coffee, tea or other drinks to guests and visitors when required.

- Managing efficient scheduling of the conference rooms calendar.

- Work with cleaner to maintain a tidy appearance of the conference rooms before and after use, including the replenishment of stationery.

- Ensuring all meeting connections go smoothly

- Learn and be well-versed with meeting rooms equipment and updating wi-fi passwords

- Handling reprographics requests for clients in the conference rooms.

- Preparing the Out-of-Office and Visitors update and emailed to all Singapore users each morning. Notifying relevant staff members/HR when staff call in sick.

- Ensuring all incoming mail is distributed promptly.

- Maintaining a Visitor/Contractor Pass log to document the issuance of visitor/contractor passes and, to follow up with a daily review of the log.

- Arranging laundry for events requirement.

- Support event logistics

- Arrange photo shoot for new joiners.

- Admin tasks such as, Printing and binding / Ordering of supplies of whole office / Preparing invoices

- Other ad hoc duties as required.