IDC Asia/Pacific – Conference Executive Intern

POSITION OBJECTIVE

This person will primarily support the project manager during the internship duration from end to end on a project. He / she will be involved in IDC events logistics, delegate recruitment, sponsors liaison, event marketing collateral (print & online) and onsite / digital event management.

The purpose of this role is to focus on delivering successful events that will be profitable to IDC’s event business unit, at the same time work to receive positive feedback from delegates and sponsors.

ROLE & RESPONSIBILITIES

• Proactively plan and work out a schedule on delegate recruitment for all events.
• Proactively plan and work out a schedule to update IDC end user database.
• Proactively work with Direct Report on different strategies to increase end user database.
• Proactively support the project manager on various assigned tasks such as delegate management, vendor management, marketing, live event support.
• Ensure a meeting is set up to run through the event logistics / sponsor action items / marketing etc. when a sponsor signed up for an event.
• Provide sponsors with regular updates (via email and/or verbal) regarding event registrations, logistics, set up times etc.
• Provide sponsors with a post event report meeting to run through event results.
• Request post event report from all cities to compile a complete all cities report.
• Work on securing venues and negotiating venue hire and catering requirements for events in line with budgets.
• Work with staging suppliers to negotiate event staging for events in line with budget requirements.
• Increase event registrations via working with sponsors and AP marketing / events team to development marketing campaigns to encourage extra registrations e.g., PR campaigns, prize draws for registrants before the event etc.

ATTRIBUTES

• Team player
• Positive attitude
• With initiative
• Customer focus