Headquartered in Copenhagen, Denmark, ISS is a leading global provider of facility services, offering services on an international scale with leveraged knowledge and experience. The secret to our success lies in how we tailor our solutions to client needs, how we manage risk, and how our engaged team of more than 490,000 staff members add the power of the human touch in everything we do.
At ISS we deliver a wide range of self-performed services that can be combined in numerous ways according to the customer’s requirements. Creating a flexible, transparent and tailor-made FM solution in close dialogue with the customer is critical for scaling services to meet the changing needs of the organisation.
Duties & Responsibilities
- Daily operational supplier management
- Implementation of supplier agreements
- Purchase Order (PO) placement, expediting and follow up
- Purchase Order validation (compliance checking)
- Invoice Matching
- Tactical sourcing and request for quotation from suppliers
- Procurement operations support
- Close PO/GR with signed off Delivery Note/Order, Service/Work Order, Clients’ PO, etc.
- Liaise with suppliers & operation team on agreement and termination Letter
- Liaise with suppliers & operation team on Pre-Qualification requirement
- Track/Follow-up on New/Expiring/Renewal/Extension of supplier contracts, insurance policies, etc. and upload these documents with required information input into Sievo
- Provide administrative support to Category Buyers and Managers for audits, transition projects, contract documentation, etc.
- New supplier creation in Navision and keep records in both soft & hard copies.
- Liaise with suppliers and operation team on key accounts risk management compliance, audit, etc. related matters (Eg. RR audit, Barclays Suppliers Assurance Program, Novartis Suppliers Compliance Tracker, Citi Supplier Management Procedure, etc.)
- Key suppliers implementation and management (Eg. Indirect category ; Telco, Stationary, Uniform, IT etc.)
- Support Category Team on transition projects, contract management, etc. related matters (Eg. Follow up on contract signatories, request for quotes, etc.)
- Preferred Suppliers Program (PSP) savings and rebates tracking
- Maintain Procurement Filing and Records in both soft and hard copies for compliance and audit tracking (e.g. contracts, quotation, insurances, supporting documents for audit, vendor prequalification form, vendor appraisal scorecard, etc.)
- Maintain records of outstanding PO listing, Monthly PO Statistics, PO Tracker, Key Accounts Tracker for Suppliers, Suppliers Assurance Program, Suppliers Compliance Tracker, etc.
- Compliance to Company and Procurement Policies (e.g. send email to Operation team via ISS’s email address only, no revision of invoice date due to No po delivery, etc.)
- Job Rotation
- Other administration related matters
Requirements:
- Min Diploma/Degree in Procurement/ Purchasing
- Excellent communications and negotiation skills with suppliers and internal customers
- Resourceful, self-driven, proactive and independent worker
- Hardworking and meticulous with positive attitude
- Proficient in use of MS Office Applications (Words, Excel, Access)
- Possess good communication and interpersonal skills
- Able to work well under stress in a fast paced environment
Interested candidates are invited to apply online with a comprehensive resume, via the APPLY NOW button below.
We regret that only shortlisted candidates will be notified. Thank you for applying.
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- Company:
ISS Facility Services Private Limited - Designation:
Buyer - Permanent - Profession:
Logistics / Supply Chain / Transport - Industry:
Retail / eCommerce