At JCDecaux, you'll be part of the world's No. 1 outdoor advertising company. Employing more than 11,650 people globally, the Group is present in more than 80 different countries and generated revenues of more than €3,935M in 2024. It all started in 1964, when our founder Jean-Claude Decaux had an idea that would change cities across the world - to provide and maintain bus shelters free of charge - paid for by the advertising posters displayed on them.
Today, JCDecaux Singapore reaches millions of people every day with our advertising products and services that enliven the cityscape and spark conversations. We enable iconic brands and household names to engage with their customers in a unique way whilst helping to shape the look and feel of the outdoor advertising landscape. Our talented people contribute across a wide range of roles; ensuring our clients are connecting with the right audience at Changi Airport, in shopping malls like ION Orchard, Jewel, Raffles City, in the cinemas and creative media spaces.
Since 2016, JCDecaux Singapore has been awarded the Bizsafe star by the Workplace Safety and Health Council of Singapore, demonstrating our excellence in the WHS (Work Health and Safety) management system. In 2019, we obtained ISO 45001 certificate which is an international standard for health and safety at work. Bizsafe Star Certification and ISO 45001 complement JCDecaux Group's Health & Safety Policy to ensure safer and healthier workplace practices not just for JCDecaux employees but our suppliers and partners too.
Voted by clients and agencies as the number one out-of-home media company 10th times over the past decade, we are inclusive, fair and family friendly. We believe that diversity of thought, experience and background provides the platform for great creativity. We value and support our people and believe our people make the difference.
Job Description
1. HR Strategy and Policy Implementation
- Support the implementation of HR policies and procedures in line with company goals and local employment legislation.
- Act as a key liaison to employees to communicate HR policies, changes, and updates.
- Provide HR advisory to employees on HR-related matters such as employee relations, grievances, and disciplinary issues.
2. Payroll & Compensation Administration
- Manage and execute full-cycle monthly payroll processing, including overtime, bonuses, incentives, and variable components.
- Ensure accurate CPF contributions, IRAS tax submissions (e.g. IR8A, IR21), SDL, and other statutory payments are made on time.
- Manage employee benefits administration including insurance, leave entitlements, and other compensation matters.
3. Talent Acquisition & Onboarding
- Manage end-to-end recruitment activities: job posting, sourcing, conduct initial screening, reference checks, and offer management.
- Partner with hiring manager to establish section criteria and develop targeted strategies to fill positions within timeline.
- Prepare and issue employment contracts, offer letters, and coordinate onboarding programmes for new hires.
- Organise and facilitate employee induction and orientation sessions.
- Stay updated on salary trends to provide insights on current market pay.
4. Employee Lifecycle & Performance Management
- Manage all aspects of the employee lifecycle from onboarding to exit.
- Maintain accurate employee data in HRIS and personnel files in compliance with PDPA.
- Monitor probation and confirmation milestones, and appraisal timelines.
- Support performance management processes including appraisal tracking, performance documentation, and performance improvement plans.
5. Work Pass and Regulatory Compliance
- Manage all work pass-related matters including applications, renewals, and cancellations through EP/SP/ WPermit Online.
- Monitor foreign worker quota and ensure compliance with MOM regulations.
- Handle government submissions and claims such as NS, Maternity/Paternity Leave, and Skills Development claims.
- Ensure HR policies, practices, and records are compliant with the Singapore Employment Act and statutory guidelines.
6. HR Reporting
- Generate HR reports including ie headcount, leave pay, training hours, MOM survey etc.
7. Employee Engagement & Welfare
- Plan annual employee engagement calendar and execute various initiatives such as team building, festive celebrations, lunch talk and wellness programmes.
- Support the implementation of employee feedback surveys and follow-up action plans.
- Foster a positive and inclusive work culture by encouraging open communication and staff involvement.
8. Training and Development
- Coordinate and organise internal and external training sessions and ensure accurate training records are maintained.
9. Office Administration
- Support in office operations including procurement of office supplies, equipment maintenance, office renovation and vendor coordination.
- Ensure office cleanliness and the office complies with Workplace Safety and Health (WSH) standards.
Requirements
- Diploma / Degree in Human Resource Management, Business Administration, or related fields.
- Minimum 3 years of experience in HR and office administration.
- Experience in payroll processing and HR systems (e.g. Timesoft).
- Strong knowledge of Singapore Employment Act, CPF regulations, IRAS, MOM guidelines, and other relevant statutory requirements.
- Strong organizational, communication, and interpersonal skills.
- High attention to detail, confidentiality, and professionalism.
- Ability to work independently and manage multiple tasks, effectively.
- Proficient in Microsoft Office Suite, including Excel, Words, Powerpoint, and Microsoft Forms.
Kindly note that only shortlisted candidates will be notified.
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- Company:
JCDecaux Out Of Home Advertising Pte Ltd - Designation:
HR & Admin Executive - Profession:
Human Resources - Industry:
Advertising / Event / Exhibit - Location:
Downtown Core