JR Group Holdings Pte Ltd – Admin Manager

JOB DESCRIPTION

Administration

• Provide office administrative and operational support including IT services, telephone PDX system, internet, LAN networking and servers. This also includes the maintenance and upgrade of the existing systems when required.
• To be in-charge of the procurement of office materials, stationary and equipment.
• To oversee and coordinate the repair and servicing of office equipment, facilities, etc.
• To handle the set-up of new desktops / laptops and to create the necessary ID and password for access.

Building and Facilities

• To manage the administration of company building and facility matters.
• To manage all the various government body licensing and permit applications and submissions required to operate a food factory and to ensure that all the necessary license and permits are approved, renewed and updated accordingly.
• To oversee and manage the security requirements for the company building. This includes training and recruitment of security personnel and external fire alarm agency.
• To oversee and manage all the company’s properties’ leasing management and maintenance services. This includes dealing with the tenants, establishing the tenancy agreement and liaising with the relevant authorities with regards to the building management.
• To source, select and establish working relationships with suitable tenants for vacant units and properties.

Others

• To manage and implement various E-commerce and digital media projects for the company. This includes sourcing for vendors, getting inputs from various departments, project implementation and to perform the role of updating the backend system when required.
• Support and coordinate the implementation and maintenance of ISO / FSSC22000 together with the Production / R&D departments.
• To provide support for the implementation of IT / special projects.
• Any other appropriate duties and responsibilities as assigned.

REQUIREMENTS

• At least 5 years of relevant working experience, with experience in general building management.
• Excellent organizational skills with proven ability to manage multiple projects at a time while paying strict attention to detail.
• Strong communication, negotiation and presentation skills.
• An analytical, hands-on team player with positive and mature thinking.
• Meticulous, accurate and trustworthy nature.
• Ability to multi-task and work independently and under pressure.