Kingsforce Management – HR Admin

HR Admin (Fresh Grad Welcome)

Payroll

• Ability to calculate and generate payslip of inhouse employee and client's employee (contractor)

Document Management of Employee Personnel Files

• Create Personnel File during on-boarding of a new hire;
• Archive documents physically in the designated archive room on a weekly basis, ensuring all compliance and audit checkpoints;
• Collect incoming employee documents and maintain them in Personnel Files;
• Scan documents following proper naming convention, for electronic archiving or sending for further processing;
• Generate employee documents to relevant stakeholders (internal/external) ;

Invoice Management and Processing

• Generate and send all Invoices to respective Clients;
• Process them according to local SOP;
• Verify that invoice costs are valid and charged correctly;
• Submit to Finance department following the local protocol for payment;
• Ensure that invoices are processed by month-end cut-offs;
• Generate Statement of Accounts to any client who has lapsed invoices

Contract Management and Processing

• Generate paperwork prior to onboard each client and candidates according to SOP
• Submit to Operations department following the local protocol

Government claims and IR21 submissions (if required) based on claim amounts, personnel and employment details provided by the Company

• Submit claim amounts and details into government agency portals for claims of NS-makeup pay, maternity pay, etc.;
• Submit CPF contribution in adhering the deadlines
• Adhere strictly to various deadlines for the respective claim submissions;
• Serve as the first point of contact with MSF and MINDEF in lieu of follow-up enquiries or audits;
• Monitor the receipt of claim amounts from the government agencies and relay key information to NGSC on a regular basis;
• Collaborate closely with HR Ops colleagues in NGSC throughout claim submission process;
• Lodgement of completed Form IR21 on behalf of the Company, for non-Singaporean employees ceasing employment or leaving Singapore for more than three months.