About our client: Our client is a leading international engineering and construction services provider.
About the role:
To provide confidential administrative and secretarial supports to the Win Work / Commercial teams. This will include drafting and typing correspondence, issuing of purchase orders and payment certificates, maintaining records and logs relating to projects, records of meeting schedules, department staff movements, general filing, job filing, collation of reports, distributing information throughout the department.
Responsibilities:
- Maintain document control system and implement appropriate control procedures.
- To handle all typing works as required
- To carry out all duties in accordance with the IMS
- Allocation of job number(s) and to update proposal log
- To issue tender deposit, lithography charges as required in the tender submission requirements
- To update cheque, bank draft or tender deposit log and request for return of the cheque / bank draft / bond upon unsuccessful of bid and return to Finance.
- To have drawings and documents reproduced and to distribute such copies and keep a good order of filing for all received tender documents
- To convert BQ received to excel copy
- To collate different inputs from Win Work team and administrate all tender submission requirements
- Preparation of Tender submission files and content pages (in accordance with submission requirements)
- File and organise all submissions in hard copy and soft copy in server.
- To maintain confidential records and information and to ensure that such information is handle with strictest confidence
- General filing of documents and correspondence.
- To assist in Pre-Qualification for upcoming tender
- To assist in Technical Proposal / Tender Presentation Slide and covering duty of Proposal Executive
- Archiving old project filings
- To assist in reception relief duty.
About you:
- Able to work independently with minimum supervision.
- Efficient time management skills
- Computer literate in Word, Excel & Power Point
- Proficient in Adobe Acrobat and related PDF document editing skillsets
- Methodical manner of working logically through the tender process
- Excellent command of both written and spoken English
- Minimum GCE ‘O’ Level with relevant qualification
*Please note that only shortlisted candidates will be contacted.
EA Name: Kingsforce Management Services Pte. Ltd. | EA License: 94C3545 | EAP Name: Paola Jane Ofrasio Fajardo | EAP Reg No: R1325507
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- Company:
Kingsforce Management Services Pte. Ltd. - Designation:
Tender Secretary - Profession:
Building / Construction - Industry:
Human Resources - Location:
Museum