Koshin Kogyo Singapore Pte. Ltd. – Administrative Cum Accounts Support

Accounts Support Role:

• Daily monitoring of bank balances to ensure payment clearance and sufficient fund, and perform internal fund transfer when necessary.
• Processing of office payments, trade payments, deposits, fines/penalties by preparing cash, cheque and internet banking (Telegraphic Transfer, Fund Transfer, GIRO).
• Check, compile and process reimbursement & expenses claims by employees and director.
• Issuing payment voucher for all payments.
• Monitoring of incoming payments as per payment schedules, expected claims & refunds.
• Constant updating and maintaining of cash book and records of incoming and outgoing transactions (Book Keeping).
• Monitoring and updating of company cash flow to Director.
• Issuing of Debit/Credit Note as required and monthly summary of Credit/Debit Notes.
• Perform internal month-end closing and bank reconciliations.
• Compiling & filing of payment vouchers, bank advices and other accounting documents.
• Monthly submission of office & trade payment vouchers, bank statements, reconciliation & current exchange rate used to Accountant.
• Prepare and send Company’s Monthly Exchange Rate for new month internally.
• Liaise with external accounting firm in relation to accounting records and monthly management reports.
• Check and confirm GST amount to be claimed with accountant and process GST filing to IRAS monthly.
• Liaise with auditor and assist in year-end audits.
• Assist in preparation of PIC claim when necessary.

Adminstrative Role:

• Provide support in administrative and clerical work.
• Ensure proper handling and filing of office documents.
• Answering calls dialing in to office mainline and diverting calls to the correct receiver when necessary.
• Sending holiday notice email in advancement to upcoming Public Holiday.
• Daily retrieving of mailers from the Company’s letter box and sort out to the correct respective attendee.
• Maintaining and updating of company’s monthly planner whiteboard.
• Tracking and recording of staff’s business travel itinerary.
• Takes charge of general office postages.
• Takes charge of office equipment and environment.
• Takes charge in office supplies; planning the supply of office stationery, drinking water, pantry snacks/beverages & dispensable; to trigger for ordering and delivery when required.
• Assist Director in filing of Company documents.
• Liaise and follow up with Corporate Secretary in relation to AGM / EGM matters and any Company changes which require update to the Company Statutory Records.
• Any other ad-hoc duties as assigned by Director and colleagues.