Logistics 9 Pte Ltd – Administration

JOB ROLE AND RESPONSIBILITIES:

• provide general administrative and clerical support including mailing, scanning, faxing and copying to management
• maintain electronic and hard copy filing system
• simple book-keeping and account entries (MS excel)
• making of packing lists, invoices, inventory lists ... (MS Excel) **
• open, sort and distribute incoming correspondence (emails, letters)
• perform data entry and scan documents (MS excel) **
• manage calendar for Managing Director
• assist in resolving any administrative problems
• run company’s errands to post office and office supply store
• answer calls and reply emails from customers regarding their inquiries
• prepare and modify documents including correspondence, reports, drafts, memos and emails
• schedule and coordinate meetings, appointments and travel arrangements for Managers
• maintain office supplies for department

** Proficiency in MICROSOFT EXCEL is a MUST! Spoken and written Mandarin is also a bonus **