Mediterranean Shipping Company South East Asia (Singapore) Pte Ltd – Accounts Assistant / Officer, Receivable & Payable, Shipping

Accounts Assistant / Officer, Receivable & Payable, Shipping (6 Month Contract)

We Offer

You will embark on a great journey with excellent career development opportunities in a global organization. As Accounts Officer, Receivables and Payables, you will join a dynamic team of Finance professionals to overall be responsible for the financial reports and management reporting for Singapore, as well as maintain and executing financial controls in compliance with Company policies, Singapore Financial Reporting Standards (SFRS) and International Financial Reporting Standards (IFRS). You will have the opportunity to work and communicate across geographical and cultural borders that will enable you to build a strong professional network, as well as develop effective and efficient communication across diverse cultures.

Key Responsibilities

Reporting to the Accounts Manager, Receivable and Assistant Accounts Manager, Payables. In this position, you will have opportunities to acquire skills and knowledge in the following areas:

Receivables Function

Elsewhere Freight Control and Receivables Tasks

• Ensure invoices, credit notes, and JVs posted timely.
• Ensure Elsewhere Freight payable in Singapore are invoiced and collected timely and complies with Company and MSC Group policies.
• Ensure billing completeness, month end reconciliation and dispute management are submitting on time for review.
• Adjust (i.e. issue CN, DN or Supplementary Invoices/ JV), handle queries (i.e. e-mail and/ or phone call) between Port of Load/ Port of Discharge and client, to resolve problems by complying with company guidelines and policies.
• E-mails with clients, ports, agencies, Regional Office and MSC Geneva are replied within 24-hours and resolve issues expeditiously.
• On-time collection of dues within terms granted and receipts matched to invoices.
• Maintain strict Credit Control by contacting clients, investigate non-payment circumstances; negotiate and resolving conflicts to expedite receipts.
• Related tasks as assigned, including back-up to team members during their absence for invoicing, Self-Billing Report (SBR) invoicing, collections matching and attend to emails.

Collections Matching Tasks

• Verify Cheque Collection record logbook daily at Counter to tally cheque count and confirm collection receipts.
• Ensure completeness and correctness of Daily cheque/ wire transfer posting into SAP system, matching in Client Account and deposit all daily cheques into Company bank.
• Resolve payments discrepancies, e.g. short or over-payments, no payment details given, incorrect currency paid, cheques no signature, cheque post-dated or wrongly dated.
• Liaise with colleagues and customers for receipt allocations and returned cheque.
• Update Cheque Return Summary and inform management with status.
• Reconcile Negative balances monthly.
• Prepare Debtors Statement of Account (SOA) reconciliation

Reporting and Deliverables to Management 

• Weekly Collections Forecast Cashflow Report and Demurrage Collection report.
• Monthly AR Ageing reporting and KPI report for management.
• Monthly Invoices to be issued Account Reconciliation Report.
• Quarterly Credit term granted report to MSC Asia Regional Office.
• Assisting in preparing material/ outstanding status for AR Ageing meeting,

Systems and Process Improvement

• Raise OVA service request/ incidents to fix bugs on-time.
• Identify system / process misalignments to drive standardisation and improvement, create service request/ incidents & follow-through to closure with OVA team.

Payables Function

• Load and post supplier invoices in SAP.
• Process weekly payment via SAP payment proposal and payment run and E-Banking.
• Post adjustments and reversal entries based on valid supporting documents.
• Prepare monthly supplier and intercompany account reconciliations.
• Other AP related tasks assigned.

Qualifications

• Advance MS Excel with formula creation and intelligent data massaging skills to handle high volume data for reporting;
• Intermediate MS Word and MS Outlook;
• Experience in using SAP financial system and related data flow.
• Good knowledge of IFRS, SFRS, tax laws and systems preferred.
• Good command in written and verbal English language for effective communication.
• High level of Integrity and Ethics.
• Organised and possess strong analytical skills with an eye for details.
• Ability to manage time well to meet tight deadlines and multi-task.
• Able to work under stress and adaptable to changes.
• Self-initiative individual who can work well in a team.

Other Information

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