OANDA Asia Pacific Pte Ltd – Office Admin Assistant and People Operations Coordinator

What do we offer 

• OANDA has an outstanding culture of ownership, open communication, offers great benefit and cares for employees’ health and mental wellbeing. In addition, comprehensive training will be provided to you.

What’s your role

• Reporting to Senior People Operations Advisor, you will be providing a broad range of office functions with the expectation of running the office space independently, ensuring smooth operations and providing HR support to the manager. The responsibilities include but are not limited to:

Office Administrative Duties

• Manages the reception of the office
• Manages travel arrangements
• Maintains a system for expense recording
• Manages client’s VPN
• Manages office supplies and pantry inventory
• Responsible for sourcing, selecting and managing office contractors, as well as managing new and renewal of office service agreements and contracts
• Manages of CCTV system, lockers, issuance, and collection of access passes
• Supports implementation of safe management measures
• Prepares expense report for corporate credit card
• Other ad hoc duties that may be assigned

HR Administrative Duties

• Manages and update HR databases with different information such as new hires and resignations
• Process documentation and assist in work pass applications for new staff and pass renewal
• Render support and assistance in new employee orientation, on-boarding and off boarding
• Coordinate and assist in HR projects such as wellness, trainings, team building activities, staff recognition programs, etc
• Help process insurance coverage for new hires
• Answer employees’ questions and provide requested information

Other Office Duties

• Support marketing and sales department to courier and send out materials

Required Skills/Abilities

• Can do attitude
• Meticulous with confidential materials and data handling
• An outgoing, positive, and self-motivated individual
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Proficient in Microsoft Office Suite or related software
• Excellent organizational skills and attention to detail
• Ability to work independently

Qualification

• Minimum O Level / A level/ Diploma in Business Management Administration or equivalent is required
• Minimum 2-years of relevant experience in office administration and HR support
• Singaporeans and Singapore PRs are preferred