Office Admin cum HR – Office Manager

Key Responsibilities:

• Manage and maintain a clean, organized, and well-stocked office environment.
• Greet visitors, answer phone calls, and handle incoming/outgoing mail and packages.
• Coordinate office supplies procurement and monitor inventory levels.
• Schedule and coordinate meetings, conferences, and appointments.
• Assist with travel arrangements for team members, as needed.
• Handle general administrative tasks such as data entry, filing, and record keeping.
• Ensure office equipment and systems are functioning properly, arranging for repairs or maintenance when necessary.
• Maintain accurate financial records, including accounts payable and accounts receivable.
• Prepare and process invoices, receipts, and payments.
• Reconcile bank statements and credit card transactions.
• Assist in preparing financial reports, including profit and loss statements and balance sheets.
• Handle payroll processing, ensuring accurate and timely payment to employees.
• Assist in budgeting and expense tracking to help manage the company's finances effectively.
• Work closely with external accountants or auditors during tax seasons or financial audits.
• Assist in the onboarding process for new employees, including paperwork and orientation.
• Maintain employee records, ensuring confidentiality and compliance with regulations.
• Track and manage employee leave requests and attendance records.
• Maintain organized and secure records of financial and administrative documents.
• Assist in digitizing and automating processes for increased efficiency.
• Keep up-to-date with accounting and administrative software tools.
• Ensure compliance with local tax regulations, labor laws, and other applicable laws.
• Assist in preparing and submitting required reports and filings.
• Provide general support to the management team as needed.
• Contribute to a positive office culture and foster a collaborative working environment.
• Oversee the entire employee lifecycle, including recruitment, onboarding, performance management, training and development, and offboarding.
• Maintain accurate and up-to-date employee records, including attendance, leave, and performance evaluations.
• Provide guidance and support to employees on HR-related matters, including compensation and benefits, employee relations, and conflict resolution.
• Ensure compliance with all applicable labor laws and regulations.
• Collaborate with department managers to identify staffing needs and develop effective recruitment strategies.
• Manage the end-to-end recruitment process, including job posting, resume screening, interviewing, and candidate selection.
• Conduct orientation programs for new hires and ensure a smooth onboarding experience.
• Implement employee recognition and engagement programs to foster a positive work environment.

Qualifications:

• Bachelor's degree in accounting, HR, finance, business administration, or a related field is preferred.
• 2year+ related working experience
• Proven experience in office administration and accounting roles, preferably in a startup or small business setting.
• Proficiency in CRM(Bitrix24) and Accounting software(quickbook), Microsoft Office Suite (Excel, Word, PowerPoint).
• Strong organizational, time management, and multitasking skills.
• Excellent attention to detail and problem-solving abilities.
• Strong communication skills, both written and verbal.
• Ability to adapt to a fast-paced and evolving startup environment.
• Working experience for regional company is a big plus