One Regency Pte Ltd – HR Executive

An HR executive performs the basic functions of the HR department, handling areas such as personnel management, social welfare and the maintenance of HR records.

Given the nature of work, one should have good negotiation, communication and conflict-resolution skills, as (s)he often has to communicate and explain the organization's policies to other employees. (S)he should also know the basic local employment guidelines, especially those related to workplace safety and health issues. In addition, (s)he often has to represent the organization in negotiations with external agencies.
HR executive's
* Reviewing resumes and applications
* Conducting recruitment interviews and providing the necessary inputs during the hiring process
* Maintaining HR records, such as those related to compensation, health and medical insurance
* Handling insurance-related issues
* Managing workplace safety issues
* Training new or existing employees
* Firing staff
* Communicating and explaining the organization's HR policies to the employees
* Follow up of confirmation records statutory obligations - PF, ESIC, taxes, gratuity, LTA, bonus etc
* Preparation of salary statement
* Handling the full and final settlement of the employees
* Conducting various welfare activities
* Community initiatives programs - organizing and participation
* Regular updating of communication channels
* Preparing and submitting all relevant HR letters/documents/certificates as per the requirement of employees in consultation with the management
* Ensuring statutory compliances for PF withdrawal, annual returns, factory license, shop and establishment license, labour law and record information on a timely basis
* Preparing and processing timely distribution of salary, bonus, increment salary slip, leave encashment and full and final settlements
* Recording, maintaining and monitoring attendance to ensure employee punctuality
* Conducting employee orientation and facilitating newcomers joining formalities
* Maintaining and regularly updating master database (personal file, personal database, etc.) of each employee
* Checking travel and tour expenses and contractor bills and record in relevant software for timely credit of the amount into employee's accounts
* Preparing letters such as offer and confirmation
* Implementing and administering performance management processes as per the PMS policy and timelines
* Reviewing job descriptions for all positions at regular intervals and updating them in consultation with the respective managers
* Engaging with employees on a regular basis to understand the motivation levels of people in the organization
* Coordinating with consultants and candidates for scheduling appointments with the management team for sourcing
* Conducting first round of telephonic interview for the candidates to schedule interviews
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