PPSL – Accounts cum Admin Assistant

Accounts functions 

Responsible for AR & AP function and key-in into UBS and NAV software

Prepare invoices and credit notes

Ensure all invoices are accurately inputted to the accounting system with required supporting documents.

Prepare monthly SOA to clients, monitor and follow-up on overdue account

Prepare and send weekly accounts receivable (AR) overdue report to management

Management of cheque or cash transaction.

Liaise with various departments and suppliers to ensure all suppliers' invoices are inputted onto system promtly and records are accurate 

Liaise overseas offices to obtain and reconcile related data and information

Verify office expenses. Staff T/E and payment preparation

Assist in month-end and year-end book closing and audits

GST preparation (monthly)

Responsible for assisting the accounting manager.

Admin functions

Answer phone enquiries

In charge of stationery, pantry and other office purchase, attend to in-coming vistors

Perform general clerical duties including open letter box, incoming mail distributing, local/ overseas courier, assist in photocopy, filling and scan supporting documents

Coordinate office maintainence such as air-con, plant rental, renovations/repairs, building's fire drill and organize company event etc

Filing documents 

Provide day to day assistance, and administrative and audit related activities

Ad-hoc duties assigned by supervisor