Roti Mum – Admin Assistant

Job Summary: As an Administrative Assistant, you will play a crucial role in providing administrative support to ensure efficient office operations. You will be responsible for a variety of tasks, ranging from managing office correspondence and scheduling appointments to handling day-to-day clerical duties. The ideal candidate should possess excellent organizational and communication skills, be detail-oriented, and demonstrate the ability to multitask effectively.

Key Responsibilities:

Office Management:

- Greet and assist visitors, ensuring a professional and welcoming atmosphere.

- Answer and direct phone calls to the appropriate personnel.

- Maintain office supplies and initiate orders as necessary.

Administrative Support:

- Assist in the preparation and formatting of documents, reports, and presentations.

- Manage and organize office files and documents.

- Handle incoming and outgoing correspondence, including emails and letters.

Scheduling and Coordination:

- Schedule appointments, meetings, and conference calls for executives and team members.

- Coordinate travel arrangements, including booking flights, hotels, and transportation.

Data Entry and Record Keeping:

- Accurately enter and update information in databases and spreadsheets.

- Maintain confidential records and ensure data integrity.

Communication:

- Act as a liaison between internal departments and external parties.

- Draft and edit communications, memos, and other written materials.

Event Planning:

- Assist in the planning and execution of office events, meetings, and conferences.

Problem Solving:

- Identify and address administrative issues promptly and effectively.

- Collaborate with team members to find solutions to challenges.