Singapore Aero Engine Services Private Limited – HR Intern

1. HR Intern (Communication – Engagement)

· Provide assistance in events (sourcing of vendors, coordination with vendors and employees, on-site event management, post-event follow-ups, etc.).

· Design of various communication materials such as EDM, posters, etc.

· Assist in photography and videography.

· Assist in weekly social media posts and live event coverage on Instagram.

· Research into industry's best practices in terms of marketing communications.

2. HR Intern (HR Development)

a) Work with Operations for training enrolment:

· Identify eligible trainees.

· Communications with Operations for enrolment.

· Ensure trainees meets course requirements.

· Track and update enrolment reporting to management.

b) Coordinate and support training logistics:

· Coordinate training resource availability including venue and catering.

· Send training confirmation e-mails.

· Manage requests such as amendments to training dates.

· Maintain and/or ensure that training logistics updated in HR Prosoft training system.

c) Support High Performance Culture (HPC) programme:

 · Maintain and enhance SharePoint site to make supporting resources available to participants.

· Provide ad-hoc program support as required.

d) Support HRD Team in other L&D activities:

· Support Computer Based Learning. e.g. Invigilation.

· Help support the logistics relating to other interns within the company.

· Support other HR related ad-hoc requests.

3. HR Intern (Recruitment)

· Shortlisting and scheduling/co-ordinating candidates for interview.

· Attend to candidates who are here for interview (Application form, verify documents, prepare interview assessment form).

· Assessment Center - where recruiters assess a candidate via recruitment tools such as assessment tests, games and so on.

· Assist in onboarding process, e.g. Schedule medical appointments, background checks, fitting & photo sessions, uniform, and safety shoes.

· Coordinate with various department, e.g. interview schedules, create login and loan IT requests.

· Maintain database of interviewees.

· Participate in various job fairs.

4. HR Intern (Compensation & Benefits)

· Employee Relations & Well‐Being – e.g. Preparing employee communications and documentation, co‐ordinating employee activities and programmes.

· Assist in attendance management (e.g. ensure all absences are accounted, check and key in attendance in Prosoft HRIS).

· Assist in payroll process (e.g. ensure OT hours and computation is in accordance to Employment Act).

· Assist in Government Claims Process (e.g. NS, Maternity, Childcare Leave, etc.).

· Administer Leave Management Process (e.g. approve 2-tier leave application).

· Attending to employee queries.

· Assist in collection of documents from HR box (located at staff canteen).

· Sorting/filing of documents.

5. HR Intern (Projects)

· Assist in managing the internship programme.

· Post internship positions to the schools' web portals by the deadlines.

· Conduct interviews for shortlisted interns and assign them to the relevant departments.

· Prepare documents (Interview Assessment Form, Letter of Internship, Individual Undertaking Letter) for sign-off by Approving Officers and the interns.

· Place orders, prepare and distribute PPEs to interns.

· Conduct orientation briefings for new interns.

· Coordinate visits by the schools' Liaison Officers to meet with their students.

· Reply to queries from interns and Liaison Officers.

· Assist with conducting exit interviews for employees.

· Assist with ad hoc HR projects as required.