Singapore Aero Engine Services Pte Ltd (SAESL) – HR Interns

General Requirements:

Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint and Online Suite such as SharePoint).

1) HR Intern (Communication - Engagement) - (SRHR00) 

• Provide assistance in events (sourcing of vendors, coordination with vendors and employees, on-site event management, post-event follow-ups, etc.)
• Design of various communication materials such as EDM, posters, etc.
• Assist in photography and videography
• Assist in weekly social media posts and live event coverage on Instagram
• Research into industry's best practices in terms of marketing communications
• Other duties as assigned by superior
• Event Management (recreational + CSR)
• Internal/External Communications
• Social Media Management/Marketing
• Creative Design
• Photography/Videography
• Process improvement.

2) HR Intern (HR Development) - (SRHR00) 

a) Work with Operations for training enrolment:

• Identify eligible trainees
• Communications with Operations for enrolment
• Ensure trainees meets course requirements
• Track and update enrolment reporting to management

b) Coordinate and support training logistics:

• Coordinate training resource availability including venue and catering
• Send training confirmation e-mails
• Manage requests such as amendments to training dates
• Maintain and/or ensure that training logistics updated in HR Prosoft training system

c) Support High Performance Culture (HPC) programme:

• Maintain and enhance SharePoint site to make supporting resources available to participants
• Provide ad-hoc program support as required

d) Support HRD Team in other L&D activities:

• Support Computer Based Learning. e.g. Invigilation
• Help support the logistics relating to other interns within the company
• Support other HR related ad-hoc requests

Requirements - Proficient in Excel and Power Automate.

3. HR Intern (Recruitment) - (SRHR00)

TA interns will be doing the followings:

• Assist with the administration of TA process: data entry, arranging medical check-ups, arranging interviews, conduct assessment centre, etc.
• Assist with screening of resumes (for certain roles)
• Assist with Career Fairs administration: Logistics preparation, attending the career fairs, manage database of interested candidates, follow-up admin with interested candidates, etc.
• Assist with data collections: collect data on hiring success rate, career fair success rate, TA SLA, etc.
• Assist with improvement project: e.g. create or improve automation within TA processes, branding projects, TA process improvement projects, etc.
• One intern will be appointed as 'Intern Manager' in-charge in managing internship matters from sourcing to exiting of interns.

Requirements - MS Office 365 applications e.g. Power Automate and Power BI.

4. HR Intern (Compensation & Benefits) - (SRHR00) 

a) Compensation & Benefits Fundamentals:

• Exposure to the structure and processes involved in Compensation & Benefits within a major organization
• Practical understanding of promotion cycles, salary upgrades, and job evaluation processes
• Learn how to create, review, and update important C&B forms (e.g., promotion forms, salary upgrade forms)

b) HR Policy Management:

• In-depth training on HR policy review, understanding key policies, and identifying inconsistencies in the HR manual
• Hands-on experience in updating policies and ensuring that all content is compliant with current regulations and best practices
• Tasked with ensuring all hyperlinks and internal references in policies are accurate and functional

c) Process Documentation & File Management:

• Hands-on experience in manually preparing Pfiles and exposure to future digital filing systems (e.g., EPFiling)
• Learn proper documentation and archival processes for sensitive employee data

d) Communication & Reporting:

• Develop your communication skills by preparing reports and documenting inconsistencies or issues in HR processes
• Responsible for following up on identified discrepancies in policies or documentation and communicating them to senior staff

e) Innovation and Process Improvement:

• We welcome and encourage interns to share new ideas and contribute to the continuous improvement of HR processes and systems
• Participate in brainstorming sessions to enhance current workflows and find innovative solutions for efficiency.

What We Expect from You:

• Attention to Detail: Ability to meticulously check policies, forms, and data for errors or inconsistencies.
• Accountability: Take ownership of tasks such as policy updates, data verification, and file management.
• Integrity: Handle sensitive and confidential employee information with the highest level of responsibility.
• Proactive Learning: Continuously read up on HR manuals, seek clarification, and take initiative in suggesting improvements.
• Creativity: Be proactive in contributing ideas that can enhance HR processes or improve efficiency.

Career-Building Benefits:

• Gain practical HR experience in a leading organization within the aerospace sector.
• Work closely with experienced HR professionals, enhancing your knowledge in HR policies, compensation, and benefits.
• Opportunity to be involved in meaningful projects that directly impact employee management.
• Potential career advancement with successful performance during the internship.

Requirements - Power automate; power BI; Microsoft office (particular excel and PowerPoint); C&B knowledge and able to do analysis.