Snaphunt Pte Ltd – Ships Agency Coordinator

• Join a market leader within Shipping
• Opportunity within a company with a solid track record of performance
• Work alongside & learn from best in class talent

The Job

Your Responsibilities will include:

• Attend and board vessels as required and as directed by respective Manager.
• Responsible for the effective coordination of assigned port calls.
• Advice on selection of contractors for goods and services provided to principals, including submission of competitive quotations, as required.
• Ensure compliance with Ships Agency processes, standards and procedures, including correct use of the operating system (WASP).
• Ensure mandatory use of WASP as reporting tool in compliance with the SOP.
• Ensure proper monitoring of the vessel and attendance to any follow up enquiries.
• Ensure correct amount of pre-funding are received or the correct level of authority has approved any deviation, prior to performing the Port Call.
• Establish and maintain vessel’s files and ensure that all transactional systems are updated real time.
• Ensure proactive, efficient and timely communication at all times.
• Report leads, business opportunities and relevant port updates observed to Manager.
• Monitor and record expenses that arises during vessels’ port call.
• Ensure Cash-in-Transit as per company procedure.
• Proactively follow up, check and approve supplier’s invoices.
• Ensure cost effective vessel operations.

Ideal Candidate

Skills Required:

• Excellent communication skills.
• Process and system understanding. 
• Self-motivated and result orientated. 
• Proactive and possesses ability to anticipate issue to facilitate preventive measures. 
• Able to work under pressure. 
• Problem solving skills with ability to make fast and sound judgement. 
• Able to effectively plan and direct an operation without compromising on safety to personnel and vessel. 
• Good motivator and team leadership skills. 
• Familiar with Port & local Authorities regulations, procedures and governing tariffs. 

Ref: R09J3BP4HK