Stag Match – Personal Assistant cum Operation

• Process Director’s correspondence, ensuring that incoming correspondence is dealt 
• with by the Director/or on behalf of the Director, or other staff as appropriate.
• Maintain Director’s office systems, including data management and filing.
• Assist Director in researching and following up with action on matters which fall within 
• the Director’s responsibility – chasing responses, triggering follow-up action.
• Produce documents, briefing papers, reports and presentations for the Director.
• Organise meetings and ensure that Director is well prepared for those meetings, 
• preparing agendas, pre-meeting briefings and meeting papers.
• Assist/support Director, Development Manager & Communications Manager in arranging funding partner and other events.
• Meet and greet visitors at all levels of seniority.
• Supervise all Trust incoming/outgoing mail.
• Any other duties as may reasonably be required by the Director.
• Screen and direct phone calls and distribute correspondence
• Extensively manage e-mails including checking incoming/outgoing emails and following up as necessary
• Respond accurately to internal and external information requests
• Schedule and coordinate appointments and meetings
• Organize travel arrangements, booking flights, accommodation, trains and taxis
• Take dictation and minutes
• Create and reformat effective presentations and documentation
• Source office supplies
• Prepare reports and documentation for meetings and appointments
• Devise and maintain office filing system
• Assist with other ad-hoc administrative and project requirements as needed
• Manage Director’s electronic diary, assessing priority of appointments and reallocation as necessary.
• Maintain records of Director’s contacts.
• Screen calls, enquiries and requests, and deal with them when appropriate.
• Able to co-ordinate and communicate with outsourcing IT team

Requirement

• Computer literacy
• Having good IT knowledge ( web development )
• Ablilty and have good project management skills
• Verbal and written articulacy
• Professional discretion
• Efficiency
• Well-developed time management skills
• Strong organisational skills
• Independent and initiative