Teamlink Marketing Pte Ltd – Admin Assistant Intern

Duties
Essential responsibilities and duties may include, but are not limited to, the following:

• Preparing a variety of correspondence and documentation.
• Performing a variety of general clerical work.
• Provide support for administrative matters
• Assist in monitoring and maintaining of staff attendance records
• Provide support in day-to-day duties
• Handle sensitive information in a confidential manner
• Coordinate business meeting/appointment
• Manage meeting venue
• Performs office clerical duties in support of finance department; receives and directs telephone calls and visitors; provides information on services and operations.
• Acts as a receptionist; answers the telephone and provides information on company and procedures as required.
• Maintains a variety of files and records in assigned department; files in accordance with established filing system.
• Opens and distributes the mail in assigned department; sorts and processes outgoing mail.
• Provides customer service, information, referrals, and assistance to customers, partners and internally in reference to assigned area of responsibility.
• Provides applicable forms to the public as needed; types, word processes, and proofreads a variety of documents.
• Input and retrieve data and text; organize and maintains disk storage and filing.
• Orders, receives, and organizes materials and supplies.
• Performs related duties and responsibilities as required.

Qualifications/ Skills

• Currently pursuing education in a local polytechnic/university
• Principles and practices of filing and record keeping.
• Principles of business letter writing and basic report preparation.
• Modern office procedures, methods and equipment including computers.
• Excellent knowledge of MS Office and familiarity with relevant computer software
• English usage, spelling, grammar and punctuation.
• Typing at a speed necessary for successful job completion.
• Understanding and following oral and written instructions.
• Communicating clearly and concisely, both orally and in writing.
• Establishing and maintaining effective working relationships with those contacted in the course of work
• Possess initiative and ability to work independently
• Able to work in a fast-paced environment
• Willingness to learn and be independent
• Good time management skills and ability to multi-task
• Meticulous and pay strong attention to detail
  
  

Learning Outcomes & Objectives

• To acquire the fundamentals of various HR functions such as employee engagement and training & development
• Learn to manage and plan activities related to developing, maintaining and improving employee relationships
• Develop a broader perspective and knowledge of the industry
• Cultivate good work values and ethics, including being responsible and positive, exercising integrity and taking initiatives
• To gain knowledge on the business administrative duties
• Gain exposure on different aspects of various corporate functions
• Perform a variety of office procedures
• Picking up skills on various systems
• Demonstrate professionalism
• Communicate effectively and solve problems in a timely fashion