Thong Siek Food Industry Pte Ltd – HR & Admin Assistant

RESPONSIBILITIES:

• Arrange staff for full medical examination
• Arrange annual food handler medical check-up
• Printing staff pass
• Collect and update the medical claim
• Send document to management for approval
• Update and manage employee records are updated real time accurately
• Maintain and update employee’s personal files, and ensure the confidentiality of all HR documents.
• Assist in the onboarding of new hires (e.g assignment of office seating & extension line, printing of name cards, conduct office tour, assign staff pass, register thumbprint, issuing uniform)
• Manage employee travel, accommodation arrangement and payment
• Raise purchase requisition via system for any HR department related order
• Acquire and maintain office furnishing, equipment and supplies in according to the budget
• Maintain records of office staffs/visitor access passes, drawer key, cupboard key and vehicles key
• Update and maintain office contact name list & seating floor plan
• Collections of mails from letterbox, sorting and distribution to intended recipient’s department
• Distribute the efax to particular department staff
• Handling phone calls promptly in the Company’s manner and ensuring telephones calls are directed accordingly to specific person/team at all times
• Keep track on company vehicles
• Provide administrative support to the company
• Other ad hoc duties as required