Vocalise Pte Ltd – Office Management Assistant

OFFICE MANAGEMENT ASSISTANT

The office management assistant will be responsible for the smooth and efficient office operations by providing support to the team.

JOB DESCRIPTION

• Organize office and assist in ways that optimize procedures for day to day operations.

• Maintaining Google Calendar invites for artists engagements and schedule appointments.

• Prepare and manage quotations and sales invoices.

• Coordinate onboarding and orientation of new employees as well as offboarding of leaving employees by collecting company assets from them. 

• Track employee’s annual and off-in-lieu leave entitlement.

• Prepare a monthly claims report.

• Maintaining supplies inventory and resolving office-related issues. .

• Other ad hoc duties may be assigned and assist with onsite event duties when necessary. 

• Any other duties/tasks as assigned by the Company Director 

REQUIREMENTS

• Ability to work in a fast paced environment and see through given tasks.

• A good, reliable and responsible team player.

• Excellent organisational skills, time management skills and show great attention to details.

• Good interpersonal communication skills.

• Good verbal and written communication skills.

• Proficient in Google Workspace - Drive, Gmail, Docs, Sheets, Calendar, Slides etc.

• Applicants with relevant work experiences in office administration or in a related field are preferred. 

Additional Application Instructions: