Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.
Have you ever stared out at sea and wondered which exotic destinations all these ships you see are coming from and going to? We know, as we are agents in more than 2000 ports around the world.
In Wilhelmsen Ships Agency, we provide our customers with piece of mind while we handle their cargo, their vessels, and their crew. We handle 75,000 port calls per year, which means that every 7 minutes, anywhere around the world, we send a ship safely out to sea again to fulfil its purpose. We match local expertise with strict global standards, making sure we consistently make our customers’ port calls as efficient and safe as possible.
Now more than ever we see that the maritime industry keeps the world going round, and as agents we are the linking pin in the process of transporting goods around the world. Our vision is to shape the maritime industry, and we constantly develop new and improved solutions for our customers, like last mile drone delivery and our online interactive maps showing Covid port restrictions which has reached more than 500,000 users globally.
We now have the opportunity for you to join our global network.
Contract Administrator (1 Year Contract)
We are looking for a Contract Administrator to assist in the Ships Agency Department and can commit for at least 1 year of service for completion of project.
The Contract Administrator will report to Contract Administration Manager.
Required experience and skills:
- Minimum GCE 'A' levels.
- Excellent communication skill.
- High level of accuracy in work.
- Computer literate.
- Able to resolve problems.
- Systematic and accurate nature.
- Experience in the shipping industry preferred.
- Able to organise/co-ordinate and strong attention to detail and the ability to multi-task.
- Reliable, enthusiastic and professional manner.
What you will be doing :
- Responsible for checking disbursement accounts (DAs) based on the guidelines presented by the Principal and within the WSS Ships Agency SOPs.
- Appointment Acknowledgement and job creation in Virtual Agent.
- Check DAs on accuracy towards the Principal’s guidelines and contract terms.
- Contact the Local Agents regarding PDAs, RDAs, FDAs (required changes), SDAs which need to be created.
- Send PDAs, RDAs (if required), FDAs, SDAs to the Principal.
- Coordinate, create and forward Statement of Account (SOA) to Principal (West only).
- Follow up with customers regarding payments on a regular basis. (East and West). Seek advice from SA Credit on best approach. Escalate to Global Agent where required.
- Daily check to ensure customer payments reflect the correct DA IDs to which the payment relates to assist Cash Collector in funds allocation.
- Coordinate any required administrative clarifications between Local Agents and Principal.
- Arrange payments from Principal and to Local Ports, by following up the Principal with balances and coordinating with Cash Collectors for payment allocation.
- Communicate with the Principal in a professional way, meeting any required and / are agreed timescales.
- Provide any necessary reports to the Principal as agreed.
- Responsible for ensuring that all internal and external requirements related to filing and storing of documentation related to disbursement accounts are fulfilled.
- Complete checking and finalising the disbursement account within agreed KPIs (either internal KPIs or those agreed with the Principal).
- Responsible for ensuring the accuracy of data within the disbursement account.
- Monitor/follow-up timely upload of invoices and DA status changes by Local Agents.
- Maintain oversight on DA production in Virtual Agent and follow up with Local Agents and DA Centre for overdue FDAs.
Related Job Searches:
- Company:
Wilhelmsen Ships Service (S) Pte Ltd - Designation:
Contract Administrator - Profession:
Accounting / Auditing / Taxation - Industry:
Wholesale Trade - Location:
Clementi